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New OUSD procedures and forms will be in place for the 2019-2020 school year.

Questions?

Renee Fernandez
Use of Facilities Office
rfernandez@oside.us
760-966-4022

Colette Leyva
Business Services Dept.
colette.leyva@oside.us
760-966-4016

Board Policies, Administrative Regulations, CA Ed Code

BP & AR 1230 - School Affiliated Organizations

BP 1230

The Board of Education recognizes that parents/guardians and community members may wish to organize parent organizations, including PTO or PTA, educational foundations, and booster clubs for the purpose of supporting district and extracurricular programs, such as athletic teams, drama programs, and musical groups. The Board appreciates the contributions made by such organizations and encourages their interest and participation in supporting school activities and helping to achieve the district's vision for student learning.

The Board recognizes that school-affiliated organizations are separate legal entities, independent of the district. However, in order to help the Board's legal and fiduciary responsibility to manage district operations, any school-affiliated organization that desires to raise money to benefit district students must receive authorization from the Board, in accordance with Board policy and administrative regulation. In addition, the Superintendent or designee shall establish written guidelines and procedures for fundraising by school-affiliated organizations.

The Board encourages school-affiliated organizations to consider the impact of fundraising activities on the overall school and district program. School-affiliated organizations may consult with the principal to determine school needs and priorities. Activities by school-affiliated organizations shall not conflict with law, Board policies, administrative regulations, or any rules of the sponsoring school.

AR 1230

Parent groups and community organizations established to raise money to benefit a school and/or students must receive authorization from the Board of Education and must agree to follow district guidelines and procedures. The request for authorization shall contain the following information:

1. The name and purpose of the organization

2. Bylaws, rules, and procedures under which the organization will operate, including procedures for maintaining the organization's finances, membership qualifications, if any, and an agreement that the group will not engage in unlawful discrimination

3. The names, email addresses, and telephone numbers of all officers

4. Tax ID number and verification of 501(c)(3) tax-exempt status

5. Fundraising plans for the current year, including fundraising activities and proposed use of funds

6. An agreement to grant the district the right to audit the group's financial records at any time, either by district personnel or a certified public accountant

7. The name of the bank where the organization's account will be located and the names of those authorized to withdraw funds

8. Planned use for any money remaining at the end of the year if the organization is not continued or authorized to continue in the future

9. Evidence of liability insurance for any organization-sponsored school function for at least one million dollars combined single limit liability for bodily injury and property damage with a minimum two million dollar aggregate for each occurrence and the Oceanside Unified School District be named as an additional insured on a separate endorsement.

10. The signature of the principal of the school supporting the authorization

11. Treasurer's report summarizing income, expenditures, and ending balance from prior year (not applicable to newly formed groups)

Requests for reauthorization shall be presented to the Superintendent or designee annually, with a financial statement from the prior year showing income and expenditures from fundraisers.

Upon consent of the Superintendent or designee, school-affiliated organizations may use the school's name, school team's name, or other logo attributable to the school or district.

School-affiliated organizations are prohibited from hiring or directly paying district employees. Organizations may make donations to the district to cover the costs of additional employees, but only if such positions are approved in advance by the Board.

BP & AR 1321 - Solicitation of funds from and by students

BP 1321

The Board of Education recognizes that student participation in fund-raising activities for the schools and nonprofit, nonpartisan charitable organizations can help develop a sense of social responsibility in students, enhance the relationship between the school and community, and contribute to the improvement of the school program.

Whether solicitations are made on behalf of the school or on behalf of a charitable organization, students shall not be barred from an event or activity because they did not participate in fund-raising. Potential donors, including parents/guardians and members of the community, should not be unduly pressured to contribute to the school system or charitable organizations. Staff is expected to emphasize the fact that donations are always voluntary.

The Superintendent or designee shall ensure that parents/guardians are informed of the purpose of fund-raisers.

Solicitations on Behalf of the School:

With the prior written approval of the Superintendent or designee, official school-related organizations may organize fund-raising events involving students.

After the fund-raiser has been held, parents/guardians shall be informed how much money was raised and how it was spent.

Solicitations on Behalf of Charities:

When approved in advance by the Superintendent or designee, nonprofit, nonpartisan organizations that are properly chartered or licensed by state or federal law may solicit students on school grounds during school hours and within one hour before school has opened and one hour after school has closed. (Education Code 51520)

AR 1321

The Superintendent or designee shall approve all fund-raising activities at least 15 days before the activity. If the event involves a contract with a commercial vendor, the Superintendent or designee shall review the contract.

In order to minimize interruptions to the educational program, staff shall limit fund-raising activities to appropriate time periods designated by the principal.

No student shall be required to raise a specified amount of money in order to participate in an activity sponsored by a school-related organization.

Students engaged in fund-raising activities on behalf of the school or for school-related projects are expected to be courteous and respectful towards all individuals and businesses.

Door-to-Door Sales:

Students under 16 years old may engage in door-to-door sales of newspaper or magazine subscriptions, candy, cookies, flowers or other merchandise only under the following conditions:

1. The students shall work in pairs, as a team, on the same or opposite side of the street. (8 CCR 11706)

2. The students shall be supervised by an adult, with one adult for every crew of 10 or fewer students. (8 CCR 11706)

3. The students must be within the sight or sound of their adult supervisor at least once every 15 minutes. (8 CCR 11706)

4. The students shall be returned to their respective homes or meeting places after each day's work. (8 CCR 11706)

BP & AR 6153 - Field Trip Fundraising

BP 6153

The Board recognizes that school-sponsored trips may require fundraising.

Prior to any fundraising, principal approval must be obtained for all school-sponsored trips and off-campus activities. Superintendent/designee advanced approval will be required for all out-of state, overnight or international school-sponsored trips. Board pre-approval will be required for all out-of-state and/or international school-sponsored trips.

Fundraising by school-affiliated organizations shall not conflict with law, Board policies, administrative regulations, or any rules of the sponsoring school.

Requests for school-sponsored trips involving out-of-state, international, or overnight travel shall be submitted to the Superintendent or designee. The Superintendent or designee shall review the request and make a recommendation to the Board as to whether the request should be approved by the Board. All out-of-state or international travel requires prior approval of the Board. All other field trips and off-campus activities shall be approved in advance by the principal.

AR 6153

Equal Access:

No student shall be excluded from a required field trip because of inability to pay fees related to the trip. Required field trips include: 1) all trips that are mandatory for the fulfillment of the course objectives and for which credit is earned and 2) all trips that are essential for participation in school-sponsored social, educational, cultural, athletic, school band, orchestra or choral group activities.

Fund Raising:

The Board of Education recognizes that school-sponsored trips may require fundraising.

Prior to any fundraising, principal approval must be obtained for all school-sponsored trips and off-campus activities. Superintendent/designee advanced approval will be required for all out-of state, overnight or international school-sponsored trips. Board pre-approval will be required for all out-of-state and/or international school-sponsored trips. Pre-approval process will be completed on OUSD School-Sponsored Trip Request Form.

Fundraising by school-affiliated organizations shall not conflict with law, Board policies 1230 and 1321, administrative regulations, or any rules of the sponsoring school.

CA Ed Code 35335 - School Camps

35335

The governing board of any elementary, high, or unified school district may charge a fee for school camp programs, provided that payment of such fee is not mandatory. No pupil shall be denied the opportunity to participate in a school camp program because of nonpayment of the fee.

The amount of the fee may not exceed the difference between any state, local, or federal funds generated by such a program and the cost of the services actually provided.

For purposes of this section a school camp program is one which is operated pursuant to Article 5 (commencing with Section 8760) of Chapter 4 of Part 6.